If your company is involved in M&A or other sensitive business processes, you’ll require secure data room services to guard confidential documents from being viewed to unauthorized people. These are certified vendors that provide software-as-a-service that complies with digital standards for document storage and file sharing. They also provide a variety of tools that support your M&A process from due diligence to closing the deal including e-signature solutions.
Certain VDRs specialize in certain industries. For instance, iDeals has been widely used by M&A advisors as well as life sciences companies for due diligence. CapLinked is also a great alternative for real estate transactions, fundraising and asset sales.
Check out the features offered by different secure data rooms. Compare the security features of the various data. You should search for one that allows you to identify who has access to your documents and when. Certain data rooms will protect documents from watermarking as well as block downloads and disallow screenshots to limit the possibility of unauthorised use. They will merrill also offer security timeouts and settings that are granular for users to increase security of data. Digify, for example, prioritizes data protection with dynamic watermarking, screen shield and a robust profile of the user.
Another crucial aspect is the accessibility of all authorized users. You should choose a service that is reliable and has 24/7 accessibility. It can be integrated into your existing systems. A top provider of online data rooms should also have an easy-to-use and streamlined interface. It will also come with an intuitive search feature, a central index and secure folders to share and download data.